Upload a PDF invoice and get back an organized Excel file. Invoice numbers, vendor names, line items, amounts, taxes -- everything extracted automatically with 99% accuracy. Works with QuickBooks, Xero, custom vendor invoices, and more.
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Create AccountDrop in any PDF invoice and get structured data back. The AI finds invoice numbers, vendor info, line items, dates, amounts, and tax totals -- then puts it all into clean Excel columns.
QuickBooks, Xero, FreshBooks, Sage, or a random PDF from a vendor halfway around the world -- it works. Digital PDFs, scanned invoices, custom formats. All supported.
Your data comes out organized: Invoice Number, Date, Vendor Name, Line Items, Quantity, Unit Price, Tax, Total. Ready for AP/AR processing, accounting imports, or analysis.
Invoices often contain sensitive vendor and payment info. Everything is encrypted with AES-256 and deleted after conversion. Nothing gets stored or shared.
Upload an invoice, get back a spreadsheet. Invoice numbers, line items, vendor details, amounts, taxes -- all extracted and organized automatically.
Most invoices convert in under 30 seconds. Got a big batch from AP? Upload them all at once.
Trained on millions of invoices from every kind of accounting software and vendor format. Gets the line items right.
Your invoice data is encrypted during processing and deleted automatically. Vendor info, payment details -- it's all protected.
Get perfectly formatted .xlsx files. Need CSV or JSON instead? Those work too.
Vendor sent a locked PDF? Enter the password when you upload and we'll handle the rest.
No PDF handy? Take a photo of the invoice or grab a screenshot. The AI extracts the data just the same.
Build invoice processing into your AP workflow with our REST API. Documentation and code examples included.
Tell the AI exactly which fields matter -- PO numbers, cost centers, GL codes. Get only what you need.
Three steps from PDF to spreadsheet
Drag and drop your PDF invoice, photo, or image file. Works with invoices from any vendor or software.
The AI identifies every field -- invoice number, vendor, line items, amounts, taxes -- and structures it all. Takes seconds.
Grab your Excel or CSV file. Import it into QuickBooks, Xero, or any accounting software.
Stop keying in invoice data by hand. Here's what you get instead.
What used to take your AP team all day now takes a few minutes. Upload a stack of vendor invoices and have them in Excel before lunch.
99% accuracy means you won't miss line items or get amounts wrong. The AI catches details like tax calculations and quantity totals.
Whether you process 20 invoices a month or 2,000, the tool keeps up. Scale your AP workflow without hiring.
Download as Excel or CSV. Import into QuickBooks, Xero, NetSuite, or use our API to automate the whole flow.
The AI reads every invoice layout on its own. No mapping, no column configuration. Just upload and go.
Most invoices convert in under 30 seconds. Even multi-page invoices with dozens of line items finish quickly.
Set your own rules for how invoices get processed. Map vendors to GL codes, flag amounts over a threshold, require PO numbers.
Got invoices from international vendors? The AI reads and converts invoices in 16+ languages, handling foreign currencies and date formats automatically.
No need to specify the language -- the AI figures it out on its own
99% accuracy on invoices regardless of language
Handles different currency symbols and regional number formats
Works with any invoice format
Convert PDF Invoices from Any Software to Excel
Works with invoices from every major accounting platform, ERP system, and custom vendor format.
No matter which system generated the invoice, you get consistent columns every time:
Built for People Who Process Invoices
Whether you're in AP, doing bookkeeping, or managing vendor relationships -- here's how people use it.
Convert vendor invoices to Excel for AP processing, expense tracking, and month-end reporting. Import directly into QuickBooks or Xero.
Get invoice data out of PDFs and into your system. Track payments, reconcile vendors, and build aging reports without manual data entry.
Stop filing invoices in a drawer. Convert them to spreadsheets so you can track what you owe, what's been paid, and where your money goes.
Process thousands of vendor invoices at scale for procurement, AP automation, and spend analysis.
Advanced Invoice Conversion Features
Whatever your invoice scenario looks like, we've got it covered.
Password-protected invoices work just fine. Enter the password during upload and the AI does the rest.
Got a stack of vendor invoices? Upload them all at once and get merged or separate Excel files back.
The AI doesn't just find text -- it understands invoice structure. Line items, quantities, unit prices, tax breakdowns -- all extracted accurately.
| Feature | PDF to Excel | PDF to CSV | Manual Entry |
|---|---|---|---|
| Formula Support | ✅ Full Excel formulas | ❌ No formulas | ✅ Manual formulas |
| Formatting & Styling | ✅ Rich formatting | ❌ Plain text only | ✅ Manual formatting |
| Processing Speed | ✅ 15-30 seconds | ✅ 10-20 seconds | ❌ Hours of work |
| Data Accuracy | ✅ 99% AI accuracy | ✅ 99% AI accuracy | ❌ Human error prone |
| Accounting Software Import | ✅ Most software supported | ✅ Most software supported | ❌ Requires reformatting |
| Charts & Analysis | ✅ Built-in Excel charts | ❌ Requires import to Excel | ✅ Manual chart creation |
No hidden fees. Start free and upgrade when you need more pages.
Perfect for getting started with basic document processing
Great for small businesses and regular document processing
Perfect for growing businesses with mid-volume processing needs
Perfect for high-sized businesses with high-volume processing needs
Tailored solutions for enterprise clients with specific requirements
What our customers say about converting invoices with BankStatementFlow
"Our AP team used to spend a full day keying in invoices. Now it takes 20 minutes. The line item extraction is impressively accurate -- even on messy vendor invoices."
"We push 500+ invoices through it every month from all kinds of vendors. It handles different formats without any issues. Support team is quick too."
"Tried the free plan on a Friday, upgraded to Pro on Monday. It just works and it's made my bookkeeping so much easier."
"The Excel output is clean and consistent. We import it straight into our accounting software. Saves us hours every week on invoice processing."
"Got the API hooked up in a couple hours. Now vendor invoices flow into our system automatically. Exactly what our AP team needed."
"The custom AI instructions are perfect for our workflow. We mapped vendors to GL codes and now every invoice gets categorized automatically."
Common questions about converting PDF invoices with BankStatementFlow.
We hit 99% accuracy on invoice data extraction, including line items, amounts, and tax totals. The AI has been trained on millions of invoices and keeps getting better. You can always edit results before downloading if something needs a tweak.
Yes. AES-256 encryption protects your data during processing. Files are deleted automatically afterward. Your invoices and vendor info aren't stored on our servers.
PDF, JPG, PNG, and other image formats. Digital PDFs from accounting software, scanned paper invoices, phone photos -- they all work. The AI auto-optimizes image quality for the best results.
Most invoices are done in 30-60 seconds. Complex multi-page invoices with lots of line items might take 2-3 minutes. You can keep working while it processes.
You tell the AI how to handle your specific invoices -- which fields to extract, how to categorize vendors, what validation rules to apply. It's available on the Corporate plan.
Reach out to our sales team and we'll help set up Custom AI Instructions for your invoice processing workflow.
Yes. Upload the PDF and enter the password when prompted. We decrypt it for processing and never store the password. The original encryption stays intact.
Absolutely. Phone photos, screenshots, camera snaps -- the AI cleans up image quality and extracts the data. You don't need a scanner.
Yes. Our REST API lets you automate invoice processing -- upload documents, check status, and pull results programmatically. Docs and code examples included.
90 days by default so you can re-download results. You can adjust this from 1 to 365 days in settings. After that, everything's permanently deleted.
Yes. Select multiple files or drag in a whole folder. They all process in parallel. Download combined results or grab each file individually.
The AI scans your invoice, identifies the structure (header, line items, totals, tax), and extracts every data point into organized Excel columns. Invoice number, vendor, line items, quantities, unit prices, taxes, totals -- all pulled out accurately in seconds.
It's taking data from a PDF invoice -- invoice numbers, dates, vendor names, line items, prices, tax -- and putting it into an organized Excel spreadsheet. Instead of retyping everything by hand, the AI does it automatically.
All the major ones: QuickBooks, Xero, FreshBooks, Sage, Wave, Zoho Books, SAP, Oracle NetSuite, Microsoft Dynamics, plus thousands of custom vendor formats. The AI adapts to different invoice layouts automatically.
Usually 15-30 seconds for standard invoices. Simple 1-2 page invoices finish in under 15 seconds. Complex invoices with many line items (5+ pages) might take up to a minute.
Yes. Enter the password during upload and we'll decrypt, process, and convert your invoice. The password is never stored.
Thousands of businesses already use BankStatementFlow to turn PDF invoices into organized spreadsheets.
No credit card required • 10 pages included free
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